Job Details

Desert Publications, Inc., publisher of Palm Springs Life, is looking for a Production Coordinator who will be responsible for assisting in and ensuring that a variety of graphic and advertising production projects in the print and web mediums are completed on deadline. Must be quick, efficient, skilled in design software primarily Adobe Creative Suite and able to successfully juggle multiple projects and deadlines. This is a great opportunity for the right individual working in a fast paced media environment.

Essential Duties and Responsibilities

• Identifying opportunities to adjust and revise work processes to increase efficiency.
• Conducting daily meetings to ensure that staff is aware of looming deadlines.
• Preparing daily priority lists, weekly project status reports and project budgets.
• Regularly tracking and updating project statuses.
• Developing work schedules for various departments to ensure that projects and processes are on schedule.
• Communicating potential problems to project teams and recommending solutions.
• Creating timelines, instructions, and breakdowns for future projects.
• Informing project teams of any updates and changes as and when they occur.
• Organizing, implementing/executing page production of varies publications from inception to final press format, resulting in meeting press deadlines.
• Collaborate with various departments within the organization including Editorial, Sales, Product, Events, and Marketing on design layouts, page production, and corrections for various monthly and custom magazines and Palm Springs Life events.
• Assist with content proofing and approval.
• Assist in preparation of final press files for digital conversion.
• Ability to format TV specs and audio assets and traffic to media outlets
• Additional duties as assigned by manager.

Job Requirements

Job Qualifications – Education and Experience

• 1-2 years of production/traffic coordination
• Bachelor's degree in marketing, business, communications, or related field.
• Proficiency in all Microsoft Office applications.
• Sound knowledge of project management software.
• Proven experience developing schedules and timelines for projects.
• Excellent interpersonal and communication skills.
• Detail-oriented.
• The ability to multi-task.
• The ability to work in a high-pressure environment.
• Thorough knowledge of Mac desktop computer and Adobe Creative Suite including Media Encoder.
• Experience with CRM software programs is a plus
• Must have good eye for type, style and detail.
• Sense of urgency and ability to work under pressure.
• Able to work effectively as a team member.
• Able to correspond professionally in person, phone and email.
• Ability to work well in a high traffic area.
• Prioritization and organizational skills.
• Low incidence of errors.
• Good productivity and high quality work.
• Willingness to learn and take on additional responsibilities
• Position may be required to work beyond normal scheduled work hours as necessitated by business requirements.

Physical Requirements
General office environment requiring ability to:

• stand, walk, sit for extended periods of time
• speak and listen to others in person and over the phone
• use keyboard and read from computer screen and lift up to 15 lbs.