Job Details

Job Type

Part-time

Description

WHO WE ARE

OUR FOCUS

Southwest Church is focused on discipling people to become committed followers of Jesus Christ. We desire all members of Southwest to be:

PLANTED (the call to salvation)

ROOTED (the call to foundation)

GROWING (the call to maturation)

GOING (the call to multiplication)

OUR VALUES We are Faithful - We love Jesus! Our gospel-centered church will be driven by our gospel- centered team. We will aim for faithfulness to Jesus, Jesus' Word, and Jesus' will above all else. (1 JOHN 4)

We are Family - Our families are our first ministry not the church. Our families will love the church and never feel like they have to compete with the church. So we'll honor the Sabbath, honor time away from work to invest in our families, and encourage our people to do the same. (1 TIMOTHY 3)

We are Fun - Laughing, enjoyment, and celebration is gonna be normal here. Our calling is a serious one, but it is not one that is without amazing fun! (ECCLESIASTES 8)

We are Free - We are a team on a mission. And you're free to make that mission happen! We let thoroughbreds run. We'll give you the play and make sure you're free to run it. Our team is free to lead. Free to speak. Free to innovate. Free to fail. All for the purpose of achieving the mission God has given us. (GALATIANS 2)

We are Forgiving - Sin is serious and we won't let it remain in the camp. We will constantly forgive one another because we've been forgiven. When conflict happens,we'll address it quickly, respond graciously, and move forward by keeping short accounts with each other. (MATTHEW 18)

We are Flexible - We embrace change! There are no sacred cows here, just a sacred goal to make Jesus famous! We'll be geared to the times but anchored to the rock. (MARK 2)

We are Forthright - We want to bear much fruit! And because ministry is hard to measure we'll allow iron to sharpen iron to make one another better! So we're gonna be forthright. Because fearless feedback yields fruit! (PROVERBS 27)

SUMMARY The Student Ministry Administrative Assistant serves as the initial ambassador for Student Ministries, ensuring that both the heart and operations of the ministry reflect hospitality, excellence, and intentionality. This role provides comprehensive administrative, communication, and logistical support to further the vision of the Student Ministry department and to help ensure overall effectiveness and efficiency.

Requirements

SOME KEY RESPONSIBILITIES

Hospitality, Communication & Connection

• Serve as the first point of contact for Student Ministries, providing warm and informed responses to inquiries via phone, email, and in person visits.
• Field parent and student communication, maintaining consistent, timely, and supportive contact in alignment with ministry direction.
• Welcome new parents into the ministry environment, connecting them to student wide and ministry specific communication platforms (e.g., Mailchimp, Clearstream).
• Organize and lead volunteer teams for our Firs Time Guest Experience by ensuring students are warmly welcomed, entered into communication systems, and invited into ongoing ministry rhythms.

• Provide support for all major events, retreats, and summer camps, including registration management, scholarship tracking, and volunteer coordination.
• Organize and lead volunteer teams for event setup, teardown, and behind the scenes support.
• Create systems and workflows that simplify and enhance Student Ministry processes.
• Schedule appointments and meetings on behalf of ministry leads to assist with organization and follow up.
• Place food orders and coordinate food service for weekly student gatherings and special events.
• Assist in processing monthly church credit card and petty cash reconciliation.

• Design visually appealing graphics using Canva or other software that resonate with students and support ministry branding.
• Create and distribute digital newsletters via Mailchimp to inform students and parents of upcoming events, series, and opportunities.
• Utilize platforms such as Clearstream to send out mass text messages for event promotion and reminders.

• Recruit, train, and develop volunteers to assist with administrative and event related duties (e.g., Check in, follow up, hospitality).
• Coordinate the onboarding process for new volunteers, including background checks, clearances, and orientation materials.

• Maintain the Student Ministry annual calendar, ensuring alignment with church wide planning and internal ministry goals.
• Oversee the Student Ministry office environment and ensure office and event supply inventory is maintained and replenished as needed.

• Actively participate in church staff culture events, such as monthly staff chapel, team building gatherings, and the yearly staff retreat.
• Understand that these moments are not optional-they are essential to building trust, collaboration, and a sense of family among our team.
• Embrace a team first attitude, contributing positively to the culture and shared mission of the church.

• Partner closely with ministry leadership to bring vision to life through creative, logistical, and administrative execution.
• Take ownership of communication and hospitality systems that help foster a thriving and connected student community.
• Perform other duties as assigned.

• 2+ years of related experience in a ministry setting preferred.
• Able to meet deadlines while managing multiple projects.
• Strong communication and computer skills.
• Must be a proactive self?starter, creative problem solver, and team player.
• Able to work collaboratively with other department teams to support the ministry of Southwest Church.
• Understanding of confidentiality and proper care of personal information.
• Knowledge of computer applications such as Canva, Word and/or Pages, Excel and/or Numbers, PowerPoint and/or Keynote, etc.
• Physical requirements: Constant periods of sitting and repetitive motions. Occasionally able to lift or move up to 20 lbs and stand or walk.