Job Details

Operations & Executive Assistant

This is a remote position.

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

We are seeking a highly capable Operations & Executive Assistant to support our internal operations and senior leadership team. This hybrid role blends traditional executive assistance with strategic operational support. The ideal candidate is a systems thinker who thrives in remote environments, excels at managing multiple priorities, and knows how to optimize processes while maintaining a high level of discretion and professionalism.

Responsibilities:

• Provide comprehensive executive support including calendar management, inbox organization, meeting preparation, and travel coordination.
• Manage day-to-day internal operationstrack deliverables, optimize workflows, and document SOPs.
• Coordinate internal communications and ensure seamless information flow across teams.
• Support hiring and onboarding processes, maintain internal records, and assist with HR-related tasks.
• Monitor and report on operational KPIs, deadlines, and progress for internal projects.
• Organize and lead internal meetings by creating agendas, taking minutes, and ensuring timely follow-up on action items.
• Maintain and improve digital systems including project management tools and internal databases.
• Liaise with external vendors and partners as needed on behalf of leadership.

Requirements:

• Minimum of 3+ years experience in operations, administration, or executive support roles.
• Proven success in supporting C-level or executive leadership in fast-paced, remote environments.
• Strong technical proficiency in Google Workspace, Excel/Sheets, Slack, Zoom, and project management platforms such as ClickUp, Asana, or Trello.
• Exceptional written and verbal communication skills with high attention to detail.
• Excellent organizational and time management abilities.
• Self-starter with the ability to anticipate needs and work independently.
• Experience developing and improving workflows, documentation, and internal processes.
• Comfortable working with confidential information and maintaining discretion.

Benefits:

• Opportunity for 100% remote work.
• Competitive compensation package.
• Access to tools and platforms that support your work.
• Continuous learning and growth opportunities.

If you are passionate about operational excellence and thrive when providing high-impact support to leadership, we encourage you to apply!

Note: Only shortlisted candidates will be contacted for further discussions.

Teams Squared is an equal opportunity employer, valuing diversity and inclusivity.