Job Details

Harbor is seeking a Medical/Clinical Records Specialist to join the Toledo team! This position prepares medical and clinical records disclosure documentation for location(s) that service all clients, scans and electronically attaches documents to the electronic medical record, and disassembles, organizes, scans and tabulates medical chart paperwork into the streamline data depository.

Position is contingent, working on an as-needed basis. Work location is hybrid-remote; ideal candidate will be able to work on-site on occasion.

Education/Experience/Other Requirements:

• High school diploma or equivalent required; associates degree in related field preferred.
• Minimum two years of closely related medical/clinical records and office experience required.
• Previous data entry experience required.
• Previous clinical records experience with electronic and paper records required.
• Excellent attention to detail and ability to communicate clearly and effectively with a variety of people and be a team player required.
• Flexibility and excellent organizational skills also required.
• Ability to maintain client confidentiality required.
• Must be proficient and accurate in computer use, including Microsoft Word and Excel.

Essential Job Competencies/Primary Duties:

1. Scans and attaches documents to electronic medical records, according to Harbor procedures and guidelines.
2. Reviews records disclosure requests for required elements.
3. Formulates and initiates an action plan for fulfillment or rejection of records requests based upon outcome of disclosure review.
4. Completes records disclosure procedure within Harbor guidelines of acceptable timelines.
5. Pulls records, prints/copies, tracks, and sends releases of confidential information in accordance with Harbor's Use and Disclosure of PHI and Client Right to Inspect, Amend and Receive a Copy of PHI policies.
6. Completes records requests in accordance with all Harbor policies, procedures, and guidelines.
7. Initiates and completes reports verifying requests of information have been completed.
8. Works collaboratively with clinical leaders and staff for compliance and clinical sign-off of records.
9. Disassembles, organizes, scans and tabulates medical chart paperwork into the Streamline data depository.
10. Provides quality and timely support to both internal and external customers and strives for customer satisfaction.
11. Attends support staff and other meetings as appropriate and serves on office committees as assigned.
12. Keeps current with trends and developments related to essential job competencies, and demonstrates continued growth.
13. Accepts and completes other duties as assigned.

About Harbor:

• A leading provider of mental health and substance use treatment for over 100 years
• 350+ clinical staff serve over 24,000 clients across multiple locations and in the community each year
• Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, and more!

Why Work for Harbor?

It is fast-paced and challenging, but you will have a lot of fun in the process. You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:

• Medical, dental, and vision coverage
• Retirement plan with company match
• Generous paid time off, sick time, and paid holidays
• Tuition and professional license reimbursement programs
• Clinical supervision hours offered
• Employee referral bonuses
• Ability to make a difference in your community!

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.