Job Details

Executive Assistant / Entry Level - Remote

About the job Executive Assistant / Entry Level - Remote

The ideal candidate will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional projects and responsibilities. They should possess excellent organizational and verbal and written communication skills, the ability to effectively handle multiple priorities and a strong work ethic.

• Provides administrative support in a complex team environment
• Coordinates internal/external meetings and conference calls
• Handles a high volume of phone calls and interacts with high level business leaders and clients in a professional and effective manner
• Responds and follows up on client requests
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
• Ability to coordinate with other Admins on the floor
• Effectively manage projects and work with various other departments across the firm as needed
• Coordinates a high volume of travel arrangements and processes expense reports
  
• Maintains understanding of firm policies and handle certain issues independently
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
• Liaise with outside organizations where manager holds board seat
• Daily interaction with offices of C-suite clients

Qualifications

• Requires excellent interpersonal and communication skills
• High attention to detail
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficiently
• Strong knowledge of general business and corporate cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Demonstrated dependability and sense of urgency about getting results
• Demonstrates high degree of integrity and confidentiality
• Strong organizational skills
• Comfortable working with people at all organizational levels
• Comfortable working in a sometimes hectic, high-pressure environment
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must have excellent judgment; independent thinker and resourceful
  
• Prior experience in Financial Services support preferred but not required

Job Band:

H7

Shift:

1st shift (United States of America)

40

Equal Opportunities Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable. PLEASE NOTE: Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.