Job Details

Administrative Assistant

We are looking for a detail-oriented administrative assistant to join a growing rental company in Banning, California. This position primarily focuses on billing and shipment documentation, ensuring accuracy and efficiency in logistics processes. As a contract to permanent opportunity, this role offers a chance for long-term growth within a dynamic and fast-paced environment.

Responsibilities:

• Process and verify shipment paperwork to ensure all documentation is accurate and complete.
• Communicate with drivers to confirm shipment details and resolve discrepancies.
• Manage post-shipment tickets and reconcile shipment orders with driver records.
• Calculate drive times and job site hours to determine accurate client billing.
• Approve and manage timecards for employees and ensure proper documentation.
• Utilize Microsoft Excel to filter, sort, and organize data for billing purposes.
• Collaborate with logistics teams to ensure seamless operations.
• Maintain organized records of billing and shipment information.
• Identify and address errors in documentation to uphold accuracy.
• Provide support in distribution, logistics, or rental operations as needed.

Requirements:

• Previous experience in billing, logistics, or distribution-related roles.
• Proficiency in Microsoft Excel with the ability to sort and filter data.
• Strong attention to detail and accuracy in processing documentation.
• Ability to communicate effectively with drivers and team members.
• Familiarity with shipment verification and post-shipment processes.
• Capability to calculate drive times and job hours for billing purposes.
• Organizational skills to manage records and ensure proper documentation.
• Willingness to work onsite in Banning, California.