Job Details
Program Coordinator
2026-01-26 Oregon Metro all cities,AK
Description:
At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro's goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.
Learn more about Metro's Diversity Action Plan
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.
Minimum qualifications
If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years.
Hybrid Telework
At this time, this position is designated as "hybrid telework." This team typically works in the office once a week, although there may be other times that coming into the office will be required. You have the option to work away from the office at other times. The manager will work with you to identify a schedule that balances the operational needs of the department and your needs. Employees must reside in Oregon or Washington to work at Metro.
Like to have qualifications
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position.
The application packet: The application packet consists of the following required documents. Please ensure that you upload these documents in your online application. Make sure your application is complete, missing any part of these items could result in an incomplete application and will not be moved forward in the recruitment.
The full-salary range for this position is step 1: $75,213.58 to step 7: $100,775.94. However, unless a candidate's qualifications justify, based on the Oregon Pay Equity Act requirementsand Metro's internal equity review process, the appointment will likely be made between step 1: $75,213.58 to the equity range Step 4: $ 87,023.09.
This position is not eligible for overtime and is represented by AFSCME 3580 It is classified as a Program Coordinator I.
Classification descriptions are typically written broadly and do not include the specific duties and responsibilities of the positions. View the classification description.
Questions?
Recruiter: Christina Rentas
Email: ...@oregonmetro.gov
Additional Information
Equal employment opportunity
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law.
Accommodation
Metro will gladly provide a reasonable accommodation to anyone whose specific disability prevents them from completing this application or participating in this recruitment process. Please contact the recruiter outlined in the job announcement in advance to request assistance.
Veterans' preference
Under Oregon Law, qualified veterans may be eligible for veterans' preference when applying for Metro positions. If you are a veteran and would like to be considered for a veterans' preference for this job, please provide qualifying documents as instructed during the application process.
Hybrid Telework
Positions designated as "hybrid telework," meaning you will have the option to work away from the office, although there may be times that coming into the office will be required. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; Metro cannot support ongoing telework from other locations.
Pay equity at Metro
No matter who you are or where you work at Metro, you deserve to be paid fairly for the work you do.Every worker must get equal pay for equal work regardless of your gender, race, age, or other protected characteristics. Metro has established processes and conducts routine pay equity reviews as part of the hiring process to ensure compliance with the 2017 Oregon Pay Equity Act.
Online applications
Metro accepts job applications online. If you need assistance or accommodation with your application, or access to a computer, please contact the recruiter outlined in the job announcement in advance to request assistance.
How to Apply
For tips on how to apply and more information on what the application process looks like, visit Metro's page.
Government Jobs
For assistance with your account or to reset your password please visit Government Jobs page.
Metro
Led by an elected council, this unique government gives all residents of greater Portland a voice in shaping the future and provides parks, venues, services, and tools at a regional scale. We find solutions for our area's garbage and recycling that protect clean air and water; help plan land use and development to provide jobs and safe transportation; manage local venues that provide a connection to arts and culture and help keep the economy growing; protect 17,000 acres of parks and natural areas, and run the Oregon Zoo, to keep nature close to home.
As part of the Metro family, <> helps make greater Portland a great place to call home. Metro brings people together to shape the future of our area and provides parks, venues, services, and tools at a regional scale.
As part of the Metro family, you play a vital role in serving the people of the greater Portland region.
Family members, including eligible spouses, domestic partners, and children, are covered under most of our benefits programs. Benefits vary depending on position and full-time, part-time, and variable hour status.
This is a budgeted, regular status position with a full-time schedule. The position is eligible for these benefits:
Metro also offers a variety of perks for all employees, including free admission to the Oregon Zoo (including ZooLights!), Oxbow and Blue Lake Regional Parks, membership discount at Lloyd Athletic Club, credit union eligibility and more. Employees also receive access to financial wellness and legal consultation services, as well as first-time home buying and ownership counseling.
Some positions are represented by a union and have additional benefits.
01
What is the highest level of education you have completed?
02
How many years of experience in grant administration or related, relevant work do you have?
03
Which of the following best describes your experience with grant management?
04
Is there something not listed in the essential duties for this position that you would bring to the position that would benefit these grant programs, grant program managers or their grantees? Please describe.
Required Question
Salary: $75,213.58 - $100,775.94 Annually
Location : Metro Regional Center, OR
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 2026-0074-PDR
Department: Planning
Division: Community Investments
Opening Date: 01/12/2026
Closing Date: 2/3/2026 11:59 PM Pacific
Position Summary
Hello, we're Metro! Metro is dedicated to shaping a better future for the greater Portland region. The work the people of Metro do every day benefits the lives of the people who live here, today, and tomorrow.
The Planning, Development, and Research department is looking for a Program Coordinator to provide support for two grantprograms -- Metro's 2040 Planning and Development grants and Community Placemaking grants. Both programs aim to serve near- and long-term community needs in the region. This person will interact with community interested and engaged in both programs and ensure smooth and effective operation of each,aligning them with Metro's broader 2040 Growth Concept, economic development, and racial equity goals. They will be an active member of a team of staff focused on enhancing the overall quality of life for communities through strategic programs that prioritize human and social capital.
As the Program Coordinator you will
- Track award cycles, grant deliverables, and key deadlines for both grant programs.
- Review grantee progress reports and coordinate approval process with Grant Managers.
- Analyze existing processes to identify challenges and implement system improvements that enhance efficiency and accuracy and grantees' experience with Metro.
- Monitor contract compliance and project milestones.
- Collect data to assist with evaluating outcomes and support continuous improvement of the grant programs.
- Coordinate review of and process invoices and payment requests with Grant Managers, ensuring proper documentation and timely payments. Ensure compliance with applicable rules and other requirements.
- Assist with preparing and executing grant awards, including setting up and working with spreadsheets, creating supporting documentation and records management.
- Work with grantees to receive required and accurate paperwork, insurance and other requirements.
- Assist with revising grant application materials. Coordinate and support outreach efforts to communities around the region with a focus on those historically underserved by government. Support the grant application review process.
- Provide administrative program support, including advisory meeting assistance, schedule and manage logistics for in-person, virtual and hybrid meetings, event planning, presentation development, clerical duties, and securing and maintaining office equipment and supplies.
- Contribute to creating and maintaining program standard operating procedures.
- Create and maintain standardized templates, checklists, and documentation to ensure consistent and efficient program operations.
- Support Metro's core values of public service, excellence, teamwork, respect, innovation and sustainability.
- Comply with Metro and Metro's visitor venues policies, procedures and applicable work rules; applicable law; and collective bargaining agreements.
- Perform other duties as assigned.
- Familiarity with the geography and communities in the greater Portland region
- Proactive and takes ownership over tasks, seeing things through to proper completion
- Strong people skills, including communicating effectively, both orally and in writing
- Ability to work independently and as part of a team
- Understanding of contract administration policies and practices
- Understanding principles, policies and legislation applicable to land use planning, economic development, and arts and culture in the Metro region.
- Ability to perform analyses and make recommendations
At Metro, we strive to cultivate diversity, advance equity, and practice inclusion in all of its work. This means attracting and empowering a workforce that is inclusive of a broad range of human qualities. Workplace diversity is both a moral imperative and a business strength, essential to providing quality support and services to our region. Metro's goal is to hire, develop and retain highly skilled and talented individuals across all departments and programs who best reflect the diversity of our community.
Learn more about Metro's Diversity Action Plan
TO QUALIFY
We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific in your application materials on how your background is relevant.
Minimum qualifications
- Bachelor's degree in public administration, planning or related field, AND
- Three years of relevant experience grant administration; OR
- Any combination of education and experience that provides the necessary knowledge, skills and abilities to perform the classification duties and responsibilities.
If you were terminated for cause during any employment with Metro, or resigned in lieu of termination, you may be ineligible for rehire for a minimum of 3 years.
Hybrid Telework
At this time, this position is designated as "hybrid telework." This team typically works in the office once a week, although there may be other times that coming into the office will be required. You have the option to work away from the office at other times. The manager will work with you to identify a schedule that balances the operational needs of the department and your needs. Employees must reside in Oregon or Washington to work at Metro.
Like to have qualifications
You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider them when identifying the most qualified candidates. Your transferable skills are any skills you have gained through education, work experience, including the military, or life experience that are relevant for this position.
- Experience with grant and or contract administration.
- Strong organizational skills with demonstrated ability to manage multiple priorities and deadlines.
- Experience with Microsoft Office suite and confident Excel user.
- Familiarity with Metro's regional planning framework and the 2040 Growth Concept.
The application packet: The application packet consists of the following required documents. Please ensure that you upload these documents in your online application. Make sure your application is complete, missing any part of these items could result in an incomplete application and will not be moved forward in the recruitment.
- A cover letter detailing the following:
- How your experience directly aligns with the essential duties identified for this position
- Highlight one of your past work experiences where the essential duties for this position were part of your role and describe the things you liked or excelled at doing and why
- Describe your working style - strengths and preferences - when responsible for independent work and when collaborating with a team.
- A resume that includes the details for each employer
- Name of employer, working title
- Dates of employment; including if the work was full-time or part-time your title,
- Number of employees supervised
- Summary of your responsibilities
- Responses to supplemental questions
- Initial review of minimum qualifications
- In-depth evaluation of application materials to identify the most qualified candidates
- Consideration of top candidates/interviews
- Reference check
- Background, driving records check for finalist candidate (if applicable)
The full-salary range for this position is step 1: $75,213.58 to step 7: $100,775.94. However, unless a candidate's qualifications justify, based on the Oregon Pay Equity Act requirementsand Metro's internal equity review process, the appointment will likely be made between step 1: $75,213.58 to the equity range Step 4: $ 87,023.09.
This position is not eligible for overtime and is represented by AFSCME 3580 It is classified as a Program Coordinator I.
Classification descriptions are typically written broadly and do not include the specific duties and responsibilities of the positions. View the classification description.
Questions?
Recruiter: Christina Rentas
Email: ...@oregonmetro.gov
Additional Information
Equal employment opportunity
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made, or any other status protected by law.
Accommodation
Metro will gladly provide a reasonable accommodation to anyone whose specific disability prevents them from completing this application or participating in this recruitment process. Please contact the recruiter outlined in the job announcement in advance to request assistance.
Veterans' preference
Under Oregon Law, qualified veterans may be eligible for veterans' preference when applying for Metro positions. If you are a veteran and would like to be considered for a veterans' preference for this job, please provide qualifying documents as instructed during the application process.
Hybrid Telework
Positions designated as "hybrid telework," meaning you will have the option to work away from the office, although there may be times that coming into the office will be required. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; Metro cannot support ongoing telework from other locations.
Pay equity at Metro
No matter who you are or where you work at Metro, you deserve to be paid fairly for the work you do.Every worker must get equal pay for equal work regardless of your gender, race, age, or other protected characteristics. Metro has established processes and conducts routine pay equity reviews as part of the hiring process to ensure compliance with the 2017 Oregon Pay Equity Act.
Online applications
Metro accepts job applications online. If you need assistance or accommodation with your application, or access to a computer, please contact the recruiter outlined in the job announcement in advance to request assistance.
How to Apply
For tips on how to apply and more information on what the application process looks like, visit Metro's page.
Government Jobs
For assistance with your account or to reset your password please visit Government Jobs page.
Metro
Led by an elected council, this unique government gives all residents of greater Portland a voice in shaping the future and provides parks, venues, services, and tools at a regional scale. We find solutions for our area's garbage and recycling that protect clean air and water; help plan land use and development to provide jobs and safe transportation; manage local venues that provide a connection to arts and culture and help keep the economy growing; protect 17,000 acres of parks and natural areas, and run the Oregon Zoo, to keep nature close to home.
As part of the Metro family, <> helps make greater Portland a great place to call home. Metro brings people together to shape the future of our area and provides parks, venues, services, and tools at a regional scale.
As part of the Metro family, you play a vital role in serving the people of the greater Portland region.
Family members, including eligible spouses, domestic partners, and children, are covered under most of our benefits programs. Benefits vary depending on position and full-time, part-time, and variable hour status.
This is a budgeted, regular status position with a full-time schedule. The position is eligible for these benefits:
- Medical, dental and vision health insurance
- Paid sick leave
- Paid vacation, holiday, and other leave
- Paid parental leave
- Full contribution to Oregon PERS retirement
- No-cost TriMet Hop Pass
- Employee Assistance Program
- Training opportunities
- Flexible schedules depending on position and department
- Hybrid/Telework living in Oregon /Washington depending on position and department
Metro also offers a variety of perks for all employees, including free admission to the Oregon Zoo (including ZooLights!), Oxbow and Blue Lake Regional Parks, membership discount at Lloyd Athletic Club, credit union eligibility and more. Employees also receive access to financial wellness and legal consultation services, as well as first-time home buying and ownership counseling.
Some positions are represented by a union and have additional benefits.
01
What is the highest level of education you have completed?
- High school diploma or GED
- Associate degree
- Bachelor's degree
- Master's degree
- Doctorate degree
02
How many years of experience in grant administration or related, relevant work do you have?
- Less than 1 year
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5 years
- 5+ years
03
Which of the following best describes your experience with grant management?
- I have no experience with grant management.
- I have assisted with grant-related administrative tasks.
- I have managed grants, including tracking deliverables and compliance.
- I have led grant programs and developed policies.
04
Is there something not listed in the essential duties for this position that you would bring to the position that would benefit these grant programs, grant program managers or their grantees? Please describe.
Required Question