Job Details

Our Non-Profit client in the Philadelphia area is looking for a part-time or full-time Grant & Data Project Professional who will play a critical role in strengthening the financial and data infrastructure supporting various programs. This role is responsible for organizing and centralizing grant financial data across multiple programs, building a reliable 'end user' grant tracking system, and supporting the preparation and transition of data into the organization's CRM systems.
This position directly supports financial accountability, cross-team coordination, and operational readiness. Success in this role ensures leadership, program staff, and finance teams are working from accurate, shared information and are prepared for system-wide data integration.

• Hours/Schedule - Training in office and then hybrid/remote once trained; Open to part time or full time (which will alter the timeline noted below)
• Duration - 6-9 months could extend
• Benefits - available through payroll company at candidate cost
• Salary - $35-$40 an hour based on grant experience and financial ability to manipulate data

CORE FUNCTIONS

• Grant Financial Management & Tracking
• Design, build, and maintain a centralized grant tracking spreadsheet that consolidates financial data currently housed in multiple systems and documents.
• Track total grant awards, approved budgets, expenditures, remaining balances, reimbursement status, and key reporting deadlines.
• Ensure grant financial data is accurate, clearly organized, and easy for program and finance teams to interpret and use.
• Identify discrepancies, missing information, or potential budget risks and elevate them for resolution.
• Support timely reimbursement requests and grant reporting by keeping financial records current and reliable.

Data Preparation & Systems Integration

• Support preparation for integration into the organizations CRM systems.
• ssist with auditing, cleaning, and organizing program, participant, and outcome data to ensure readiness for migration.
• Collaborate with leadership to identify required data fields, standards, and workflows for CRM implementation.
• Support onboarding and documentation to help staff understand new data processes and expectations.
• ssist with testing, validation, and early-stage implementation tasks as needed.

Cross-Functional Coordination

• Serve as a point of coordination between program staff and finance teams to align grant data, spending, and reporting.
• Translate financial and system data into clear summaries for non-finance staff.
• Promote consistent practices for grant tracking and data management across programs.

Administrative/Operational Support

• Develop basic documentation, templates, or user guides to support sustainability of grant tracking and data systems.
• Support leadership with data pulls, summaries, and operational reporting as requested.
• Participate in staff meetings, planning sessions, and system implementation check-ins related to grants and data systems.

REQUI REMENTS

• Strong proficiency with spreadsheets (Google Sheets and Advanced Excel).
• Demonstrated attention to detail and familiarity working with financial and program data.
• Ability to take fragmented or incomplete information and turn it into clear, functional systems.
• Strong organizational and time-management skills.
• Ability to work independently and manage project-based work with minimal supervision.
• Clear communication skills and comfort working across programmatic and finance teams.