Job Details
Scheduling Specialist
2026-03-31 College of The Desert Palm Desert,CA
Description:
Under the direction of the Vice President of Instruction, perform responsible duties independently related to the publication of the Desert Community College District's class schedules including off-campus location offerings; research and compile scheduling data and schedule facilities; perform a wide variety of difficult, highly complex technical duties associated with the production and maintenance of college class schedules and course data.
REPRESENTATIVE DUTIES
1. Perform responsible duties related to the publication of the District class schedules; communicate with appropriate administrators and staff to develop and maintain class schedules. E
2. Utilize applicable computer software to layout, revise, edit and reformat text pages of schedules; change class times, days, hours, location, instructors and related information as necessary; resolve room conflicts and re-assign rooms as necessary. Reconcile section contact hours for adherence to course outline of record, standard block schedule meeting times, and Student Attendance Accounting Manual guidelines. Create, update, and maintain the scheduling handbook. E
3. Processes all scheduling additions Revise and maintain class schedule; verify and modify database including section, contact hours, class, and communicate changes to necessary personnel; prepare class change signs and notifications as appropriate; make adjustments as necessary for compliance with state guidelines. E
4. Code all new and/or modified courses to implement prerequisite, co-requisite, limitation-on-enrollment, and/or other curriculum requirements. Code sections based on the appropriate attendance accounting method; work closely with Institutional Effectiveness on issues related to FTES reporting.
5. Create, revise and distribute schedule planning forms and distribute to appropriate administrators and staff prepare current and original schedule print-outs for revision, instructor load reports, guidelines and other related information; distribute copies of schedule text to various departments as required; monitor materials distribution between scheduling and various offices. E
6. Prepare and maintain various reports related to research and analysis of campus and District data; prepare historical load/assignment reports on individual and faculty basis; generate enrollment/retention data on faculty; summarize current and historical load summaries; analyze report data and recommend changes as appropriate. Coordinate with appropriate department to identify and correct issues with course and section data for MIS submission; create, modify, and distribute custom reports to support schedule development processes and provide schedule data to other departments. E
7. Create and maintain annual District calendar database; identify instructional days, non-instructional days, holidays, flex-days and others; maintain computer master tables. E
8. Test and identify problems with new programs related to scheduling processes; analyze and recommend solutions. E
9. Assist in monitoring instructor semester loads, overloads and annual load totals; review faculty load summaries for discrepancies; calculate percentage of scheduled hours taught by each instructor; enter and adjust assignments as necessary. E
10. Coordinate and perform a full range of office activities. Facilitate communications regarding departmental activities, events and timelines. Organize work to support those requirements.
11. Maintain current knowledge regarding the class schedule and serve as the primary department contact for faculty and staff questions regarding system features and functionality.
12. Provide relative and mandatory presentations and trainings to the campus community regarding accounting and coding of courses, and similar functions. E
13. As assigned, participate in relevant committees and taskforces, including enrollment management, facilities, and other that affect the scheduling process. E
14. Serve as a quality assurance check for scheduling and similar duties. E
15. Perform related duties as assigned.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Bachelor's degree and two (2) years experience of related work experience involving data input and collection, course scheduling; or curriculum.
KNOWLEDGE AND ABILITIES
Knowledge of: District policies and procedures relating to curriculum, students, teaching faculty, calendar and responsibility dates; Title V Education Code relating to courses and academic year; the Student Attendance Accounting Manual guidelines; organizational and reporting relationships within the College and District; business practices, protocol and procedures; computer functions and programs including database and Microsoft Office Suite software; report audit and analysis techniques, including complex math concepts.
Ability to: Perform complex technical work involving independent judgment requiring thorough knowledge of school functions and District policy; utilize discretion and tact when working with scheduling activities; analyze situations accurately and adopt an effective course of action; operate computer and appropriate software; compute formulas and proportions; interpret and follow oral and written directions; design, edit and produce camera-ready copy; design and develop class schedules; meet publication deadlines; input data with accuracy; develop and maintain cooperative relationships with those contacted during course of work; communicate effectively both orally and in writing to exchange information in person and on the telephone; develop clear and concise correspondence, memos and reports; work on a variety of scheduling activities simultaneously; maintain programming recommendations for scheduling refinements or enhancements. Sit or stand for extended periods of time, pushing and pulling, and visual acuity. The ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects up to 25 pounds, work at a computer, including sitting and viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate keyboard, ability to communicate and provide information to others.
EMPLOYMENT STATUS
To be considered a candidate for this position, the following materials must be electronically uploaded:
PLEASE NOTE:
DISTRICT RIGHTS: College of the Desert reserves the right to re-open, re-advertise, delay, or cancel filling this position.
The SELECTED CANDIDATE is required to complete the following prior to employment:
Employees must reside in California while employed with the Desert Community College District (DCCD).
California Public Employees Retirement System and California State Teachers Retirement System:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the DCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling (760) ###-#### or sending an e-mail to ...@collegeofthedesert.edu.
Attendance Requirement:
All DCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at
Non-Discrimination Notice:
The DCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The DCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the DCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Diversity, Equity, Inclusion and Equal Employment Opportunity:
The DCCD is committed to creating an academic and work environment that fosters diversity, equity, and inclusion (DEI) and equal employment opportunity (EEO) for all, and ensures that students, faculty, staff, and managers of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes the DCCD a unique and special place for individuals of all backgrounds.
The DCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join the DCCD, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, managers, and community partners. In deciding whether to apply for a position at the DCCD, you are strongly encouraged to consider whether your values align with the DCCD's mission and goals for DEIA and EEO.
Additional Resources
THE DCCD IS AN EQUAL OPPORTUNITY EMPLOYER
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, and life insurance. To learn more details, visit our benefits page:
Temporary, Substitute, Seasonal, and Part-Time Employees are eligible to opt into the Blue Shield Health Savings Account (HSA) 5000.
01
What have you done to further your knowledge about diversity, equity, inclusivity, and accessibility? How have you (implemented and/or demonstrated) what you have learned?
02
Which statement below best describes the highest level of education you have completed?
03
How many years of related work experience involving data input and collection, course scheduling or curriculum do you have?
04
I understand that in order to have a complete application I must provide a resume, cover letter, and transcripts. I further understand that I must fill out the online application in its entirety as requested in the job posting.
05
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
06
California Public Employees Retirement System and California State Teachers Retirement System:A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the DCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.By selecting "Yes", you are stating you understand the above statement.
07
Are you currently an employee of College of the Desert?
Required Question
Salary: $6,983.05 - $9,825.92 Monthly
Location : Palm Desert, CA
Job Type: FULL TIME
Job Number: 2500187
Division: Office of Instruction
Department: Office of Instruction
Opening Date: 03/13/2026
Closing Date: 4/5/2026 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: CSEA-California School Employees Association
About College of the Desert
The College of the Desert, Desert Community College District enrolls approximately 20,000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI), College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college, we offer Associates Degree for Transfer, both in Art and Sciences, Associates Degrees, and Certificates across a wide range of disciplines.
College of the Desert is a district that consists of leadership, staff, and faculty who are committed to enhancing our community through supporting the academic success of all of our students including racially and ethnically diverse students, students with disabilities, students who are first generation to college, veterans, students of all ages, students with diverse socio-economic backgrounds, "dreamers", and students of diverse sexual orientation and gender expression.
When you join College of the Desert you can expect to be part of a diverse, inclusive, and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences, emphasizes collaboration, and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.
Interested in learning more about College of the Desert and the Coachella Valley? Visit the links below.
Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:
- Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices;
- Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
- Encourage positive race-consciousness and embrace human difference;
- Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
- Strategically build buy-in and participation among colleagues for equity-related initiatives.
Under the direction of the Vice President of Instruction, perform responsible duties independently related to the publication of the Desert Community College District's class schedules including off-campus location offerings; research and compile scheduling data and schedule facilities; perform a wide variety of difficult, highly complex technical duties associated with the production and maintenance of college class schedules and course data.
REPRESENTATIVE DUTIES
1. Perform responsible duties related to the publication of the District class schedules; communicate with appropriate administrators and staff to develop and maintain class schedules. E
2. Utilize applicable computer software to layout, revise, edit and reformat text pages of schedules; change class times, days, hours, location, instructors and related information as necessary; resolve room conflicts and re-assign rooms as necessary. Reconcile section contact hours for adherence to course outline of record, standard block schedule meeting times, and Student Attendance Accounting Manual guidelines. Create, update, and maintain the scheduling handbook. E
3. Processes all scheduling additions Revise and maintain class schedule; verify and modify database including section, contact hours, class, and communicate changes to necessary personnel; prepare class change signs and notifications as appropriate; make adjustments as necessary for compliance with state guidelines. E
4. Code all new and/or modified courses to implement prerequisite, co-requisite, limitation-on-enrollment, and/or other curriculum requirements. Code sections based on the appropriate attendance accounting method; work closely with Institutional Effectiveness on issues related to FTES reporting.
5. Create, revise and distribute schedule planning forms and distribute to appropriate administrators and staff prepare current and original schedule print-outs for revision, instructor load reports, guidelines and other related information; distribute copies of schedule text to various departments as required; monitor materials distribution between scheduling and various offices. E
6. Prepare and maintain various reports related to research and analysis of campus and District data; prepare historical load/assignment reports on individual and faculty basis; generate enrollment/retention data on faculty; summarize current and historical load summaries; analyze report data and recommend changes as appropriate. Coordinate with appropriate department to identify and correct issues with course and section data for MIS submission; create, modify, and distribute custom reports to support schedule development processes and provide schedule data to other departments. E
7. Create and maintain annual District calendar database; identify instructional days, non-instructional days, holidays, flex-days and others; maintain computer master tables. E
8. Test and identify problems with new programs related to scheduling processes; analyze and recommend solutions. E
9. Assist in monitoring instructor semester loads, overloads and annual load totals; review faculty load summaries for discrepancies; calculate percentage of scheduled hours taught by each instructor; enter and adjust assignments as necessary. E
10. Coordinate and perform a full range of office activities. Facilitate communications regarding departmental activities, events and timelines. Organize work to support those requirements.
11. Maintain current knowledge regarding the class schedule and serve as the primary department contact for faculty and staff questions regarding system features and functionality.
12. Provide relative and mandatory presentations and trainings to the campus community regarding accounting and coding of courses, and similar functions. E
13. As assigned, participate in relevant committees and taskforces, including enrollment management, facilities, and other that affect the scheduling process. E
14. Serve as a quality assurance check for scheduling and similar duties. E
15. Perform related duties as assigned.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Bachelor's degree and two (2) years experience of related work experience involving data input and collection, course scheduling; or curriculum.
KNOWLEDGE AND ABILITIES
Knowledge of: District policies and procedures relating to curriculum, students, teaching faculty, calendar and responsibility dates; Title V Education Code relating to courses and academic year; the Student Attendance Accounting Manual guidelines; organizational and reporting relationships within the College and District; business practices, protocol and procedures; computer functions and programs including database and Microsoft Office Suite software; report audit and analysis techniques, including complex math concepts.
Ability to: Perform complex technical work involving independent judgment requiring thorough knowledge of school functions and District policy; utilize discretion and tact when working with scheduling activities; analyze situations accurately and adopt an effective course of action; operate computer and appropriate software; compute formulas and proportions; interpret and follow oral and written directions; design, edit and produce camera-ready copy; design and develop class schedules; meet publication deadlines; input data with accuracy; develop and maintain cooperative relationships with those contacted during course of work; communicate effectively both orally and in writing to exchange information in person and on the telephone; develop clear and concise correspondence, memos and reports; work on a variety of scheduling activities simultaneously; maintain programming recommendations for scheduling refinements or enhancements. Sit or stand for extended periods of time, pushing and pulling, and visual acuity. The ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects up to 25 pounds, work at a computer, including sitting and viewing a monitor for various lengths of time, repetitive use of keyboard, mouse or other control device, dexterity of hands and fingers to operate keyboard, ability to communicate and provide information to others.
EMPLOYMENT STATUS
- Classified Bargaining Unit Position
- E=Essential Functions
- Retirement System: CalPERS (upon meeting eligibility criteria)
- Office environment. Constant interruptions. May require evening and weekend responsibilities.
- This position is scheduled 40 hours per week, 12 months per year.
- The schedule is Monday - Friday, 8:00 a.m. - 5:00 p.m.
- The primary location is Palm Desert Campus.
- The schedule and location is subject to change based on District need.
To be considered a candidate for this position, the following materials must be electronically uploaded:
- Online Application: All sections of the College of the Desert District online application must be completed
including education and experience. - Resume: Must include length of employment (month/year start and end dates) for each employer.
Cover Letter: Please address how you meet the minimum requirements for this position and any special
qualifications you possess. - College Transcripts: Academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: www.naces.org) at the time of application. Diplomas will not be accepted in lieu of the required transcripts.
- List of References: References should include at least two supervisors and two colleagues. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.
- For consideration, please apply by Sunday, April 5, 2026.
- Interviews are tentatively scheduled in-person on Monday, April 27, 2026.
- Tentative schedule is subject to change based on District need.
PLEASE NOTE:
- Employment is contingent on residence in California.
- Applicants must be authorized to work for any employer in the U.S.
- College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.
DISTRICT RIGHTS: College of the Desert reserves the right to re-open, re-advertise, delay, or cancel filling this position.
The SELECTED CANDIDATE is required to complete the following prior to employment:
- Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
- Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).
- Present original documents for proof of eligibility to work in the United States(Note: We are unable to sponsor or take over sponsorship of an employment Visa at this time.) A Social Security Card will be required for payroll processing.
- Participate in a new hire onboarding, completing all required tasks and forms.
- May be required to complete a fitness for duty physical exam based on the job description, as applicable.
Employees must reside in California while employed with the Desert Community College District (DCCD).
California Public Employees Retirement System and California State Teachers Retirement System:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the DCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling (760) ###-#### or sending an e-mail to ...@collegeofthedesert.edu.
Attendance Requirement:
All DCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at
Non-Discrimination Notice:
The DCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The DCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the DCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Diversity, Equity, Inclusion and Equal Employment Opportunity:
The DCCD is committed to creating an academic and work environment that fosters diversity, equity, and inclusion (DEI) and equal employment opportunity (EEO) for all, and ensures that students, faculty, staff, and managers of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes the DCCD a unique and special place for individuals of all backgrounds.
The DCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join the DCCD, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, managers, and community partners. In deciding whether to apply for a position at the DCCD, you are strongly encouraged to consider whether your values align with the DCCD's mission and goals for DEIA and EEO.
Additional Resources
- California Department of Fair Employment and Housing (FEHA)
THE DCCD IS AN EQUAL OPPORTUNITY EMPLOYER
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, and life insurance. To learn more details, visit our benefits page:
Temporary, Substitute, Seasonal, and Part-Time Employees are eligible to opt into the Blue Shield Health Savings Account (HSA) 5000.
01
What have you done to further your knowledge about diversity, equity, inclusivity, and accessibility? How have you (implemented and/or demonstrated) what you have learned?
02
Which statement below best describes the highest level of education you have completed?
- High school graduate, diploma or the equivalent (GED)
- Associate degree
- Bachelor's degree
- Master's degree
- Professional degree
- Doctorate degree
03
How many years of related work experience involving data input and collection, course scheduling or curriculum do you have?
- No experience
- Less than 1 year of experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years experience
- 3 or more years of experience
04
I understand that in order to have a complete application I must provide a resume, cover letter, and transcripts. I further understand that I must fill out the online application in its entirety as requested in the job posting.
- Yes, I understand.
05
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
- Yes
- No
06
California Public Employees Retirement System and California State Teachers Retirement System:A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the DCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.By selecting "Yes", you are stating you understand the above statement.
- Yes
07
Are you currently an employee of College of the Desert?
- Yes
- No
Required Question